GES Goes Paperless with the Smart Workplace System | Learn More
GES Goes Paperless with the Smart Workplace System | Learn More
In an effort to embrace digitalization and enhance efficiency, the Ghana Education Service has commenced training for staff on the use of the Smart Workplace system.
The training session has started from the headquarters and will continue throughout the regional and district levels to help all staff get familiar with the use of the virtual workplace.
”Employee welfare and satisfaction remain the core focus of my work as Director-General. I am confident that this intranet solution will support our efforts to drastically reduce our process turnaround time.”
About the Smart Workplace System
The Smart Workplace system is an intranet and collaboration solution that will boost productivity and efficiency.
The Smart Workplace System is an enterprise level IT solution that helps organizations access, monitor and manage their physical and digital workplace resources.
Through a single cloud-based platform, it enables companies to manage their full IT estate from one unified interface while maintaining central visibility and control.
It provides organizations with an entire suite of functionalities, allowing them to coordinate corporate tasks, monitor assets, control access and security, streamline document sharing, and optimize collaboration.
With Smart Workplace, organizations can create a smarter, more efficient work environment that drives productivity and innovation.
How to use smart workplace system
The Smart Workplace System provides a suite of tools and features for organizations to efficiently manage their physical and digital environment. With the system, organizations can:
•Create spaces for teams and departments
•Securely store your documents
•Track hardware assets
•Identify weaknesses in security
•Set up access control measures
•Deliver software and updates remotely
•Conduct automated reviews of user activity
•Manage online profiles and user accounts
•Gather real-time analytics about workplace usage
•Streamline the communication and collaboration process
•Create a fully secure and compliant environment.
Advantages of Smart workplace system
The Smart Workplace System offers a range of advantages for companies embodying the modern workplace concept.
These include:
•Enhanced productivity – With all the data insight and system automation provided by the system, you can easily identify weak points in the workplace and work towards improving them. This can include better managing assets, streamlining document storage and sharing, automating user reviews.
•Security – The system provides market-leading 256-bit encryption, enforcing secure access rights, and monitoring user accounts, all aimed at augmenting the security of your digital workplace.
•Cost savings – By unifying IT infrastructure and providing various users with access to their work applications remotely, organizations can reduce their infrastructure and maintenance costs.
•Customization – The system offers various options to customize the platform to fit the requirements of an organization. Toolbars, menus, and dashboards can all be tailored to suit the particular needs of your organization, while also giving organizations the option to add third-party apps or other features.
•Compliance – The system helps companies meet regulatory compliance requirements with its range of features for managing access rights and data security.
How do schools use smart workplace systems?
The Smart Workplace System can offer many benefits to schools, offering staff members a streamlined and secure suite of tools to manage their digital and physical environment.
The system can help schools manage administrative duties across various departments, as well as manage student data and records efficiently.
With features such as access control, document sharing, and automated user reviews, the system can help staff in the HR, financial, and IT departments manage their tasks more easily.
The system can also help schools maintain a secure environment for their students and staff, with tools such as secure authentication, geo-fencing, and data encryption.
These features help to ensure secure access to different parts of the school premises, while also giving administrators more control over who is accessing sensitive information.
Overall, the Smart Workplace System offers a variety of tools for schools to use in order to become more efficient and secure.
Do you need the internet to use smart workplace systems?
Yes, you need the internet to use the Smart Workplace System.
The system runs on cloud servers, meaning you will need an internet connection to access it.
The system is designed for remote working and collaboration across different premises or departments, meaning staff can access and manage their tasks anywhere in the world.
The system also provides secure access to the system and its resources, using several authentication methods and encryption protocols, protecting your data and resources from any threats.
Is smart workplace system the same as virtual workplace
No, a Smart Workplace System is not the same as a Virtual Workplace.
A virtual workplace is a software application or platform that creates a virtual representation of an office environment, allowing staff to do their work online.
A Smart Workplace System, on the other hand, is an enterprise level IT solution that helps organizations access, monitor and manage their physical and digital workplace resources.
It allows companies to effectively manage their full IT estate from one unified interface while maintaining centralized visibility and control. The system is also capable of delivering software and updates remotely, monitoring assets, controlling access and security, and streamlining document sharing.
How does smart workplace improve employee satisfaction.
Smart workplace systems can improve employee satisfaction in a variety of ways. By offering employees the ability to access resources and collaborate remotely, Smart Workplace Systems can reduce their commuting time and provide a more flexible work schedule.
This, in turn, can decrease stress levels, improve morale, and increase productivity.
The system can also increase employee satisfaction by providing security and data protection measures, allowing employees to feel safe in their work environment.
Secure authentication mechanisms, geo-fencing, and data encryption also help protect employee data from any would-be security risks.
Last but not least, the system can offer analytics and reporting features, allowing staff to keep track of their accomplishments and progress and use key performance indicators to measure their progress.
This can further boost employee satisfaction and morale.
Can teachers teach with the smart workplace system?
Yes, teachers can teach with the Smart Workplace System. The system provides features such as access control, document sharing, video conferencing, and reporting that can be used for teaching purposes.
The system can also be used to deliver course material and updates remotely.
Classroom updates and assignments can also be sent out quickly and securely.
Additionally, the system offers secure authentication and data encryption, ensuring that learners have secure access to any necessary materials, and that their data remains protected.
How to Download your NTC CPD Transcript
Seekersnewsgh.com
