Authorization Letter to Collect Academic Transcript – Free Downloadable Template
If you’ve applied for your academic transcript but can’t pick it up in person, you’ll need to authorize someone to collect it on your behalf. Below is a well-formatted, letter template that you can use. We’ve also included a downloadable and editable version for your convenience.
FOR YOUR MANUAL APPLICATION OR EVALUATION OF YOUR TRANSCRIPT AND ENGLISH PROFICIENCY CONTACT SEEKERS CONSULTS TO HELP 0550414552
How to Write an Authorization Letter to Collect Your Transcript
Who to Address It To:
- The Registrar of your institution (e.g., University of Cape Coast).
- Ensure the letter is typed, signed, and scanned (handwritten letters are often rejected).
- Attach a copy of your National ID for verification.
[Your Full Name]/ address
P.O. Box 4,
[Your Location]
Date: 1st January, 2025
The Registrar,
University of Cape Coast,
PMB, University of Cape Coast.
Dear Sir/Madam,
AUTHORIZATION TO COLLECT OFFICIAL TRANSCRIPT
I, [Your Full Name – First Name, Middle Name, Surname], a former student of the University of Cape Coast with student registration number Index Number: IE/JHS/MTCE/00/0111, hereby authorize [Full Name of Authorized Person – First Name, Middle Name, Surname (e.g., Seekers Consult)] to collect my academic transcript on my behalf.
Due to my inability to visit the institution in person, I kindly request that you release the transcript to the aforementioned individual.
Should you require any further information or clarification, please do not hesitate to contact me.
Thank you for your assistance.
Yours faithfully,
[Your Signature]
[Your Printed Name]
Seekers Consult
(0550414552)
Sample Authorization Letter (Editable Template)
📥 Download in Microsoft Word Format
Download, Edit, Sign and scanned a copy to the person
Important Notes:
✅ Must be typed (not handwritten)
✅ Must be printed, signed, and scanned
✅ Attach a copy of your National ID
❌ Ink-written letters are NOT accepted
Why This Letter is Important
- Ensures smooth transcript collection without your physical presence.
- Prevents delays or rejections by following the correct format.
- Helps third-party agents (like couriers or family) collect documents legally.
Download & Customize
📥 Download the Editable Word File Here
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