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GES Release Harmonised prospectus for SHS freshers Download 2023

GES Release Harmonised prospectus for SHS freshers

The first-ever harmonised prospectus for senior high and technical schools in the country has been introduced by the Ghana Education Service (GES).

The innovation, code-named: ‘National Prospectus’, is designed for all prospective first-year students to eliminate any ambiguity regarding the requirements of fresh students.

Under the new arrangement, all schools are expected to adhere to the national prospectus without imposing any extra items apart from what has been officially prescribed, while parents will no longer have to wait until the rollout of the Computerised School Selection and Placement System (CSSPS) before shopping for their children.

The national prospectus is categorised into basic needs and cleaning materials to make it easier for parents.


Category ‘A’ covers basic items such as hard body suitcase or trunk, chop box or hard plastic container, toiletries, beddings, a pair of footwear (school specific), underwears, cutlery, and other educational materials such as mathematical set and scientific calculator, among others.

The second category includes, detergents, sanitary and cleaning materials such as liquid soap, hand gloves, washing powder, bleach and cleaning materials such as brooms, standing mob, mob bucket, and a scrubbing brush.

Early preparation

Briefing the Daily Graphic in an exclusive interview, the Director-General of the GES, Dr Eric Nkansah, explained that the move was to help parents to buy the items way before the release of the Computerised School Selection and Placement System (CSSPS).

He said once parents knew the items their children would require, they could start buying them now while waiting for the placement and added, “for me, that is the joy”.

The harmonised prospectus, Dr Nkansah said, was necessary to eliminate items that schools could do without and also ensure that schools did not include such items and use same as a barrier to the timely enrolment of students.

Reasonable prospectus

The Director-General also advised schools not to admit students based on their ability to procure all the items, but urged parents to try and procure the items as outlined in the prospectus, “because we have reduced the list to the barest minimum.”

He said the cost of the items in the prospectus was within the reach of all parents and was convinced that the situation where parents spent a fortune on prospectus belonged to the past.

Dr Nkansah observed that over the years, parents had to wait until they secured the placement first before they went to the school to pick the prospectus to buy the items.

He observed that previously, some schools were rigid with prospectus, insisting that until the last item was bought, the student would not be admitted.

He, therefore, appealed to heads of senior high schools to be considerate in that regard.


Dr Nkansah stressed that the national prospectus was put together by a committee made up of representatives from the GES, Free SHS Secretariat, TVET Service, with the Conference of Heads of Government Assisted Secondary Schools (CHASS) also making an input.

He said the GES acknowledged the role of CHASS in the operation of second cycle schools, “and that is why their input in the national prospectus is so crucial”.

He advised the students to ensure that all personal items were embossed or embroidered with their names to


CATEGORY 1 – Basic needs (Must have)

S/N Description
1 Hard Body Suit CASE OR TRUNK
2 Chop Box (Wooden/Plastic)
3 Drinking Cup,1 plastic or stainless plate, and a set of cutlery
4 Toiletries (1 Deodorant, 1 pack T-roll, toothpaste, toothbrush, Soap, pomade, and 2 packs of sanitary pads for girls)
5 Decent sandals (school’s specification) – No embellishment
6 A pair of leather slippers (school’s specification)
7 Decent Sneakers (black or white)
8 2 Pair of Socks (school’s specification)
9 1 Pyjamas/sleep wear
10 Underwear (5 pants and 3 vests for girls, 3 boxer shorts or pants & 3 Singlets for boys)
11 1 Plastic Bucket with Cover and Pail
12 RSV/NIV Bible/Quran and Hymn Book for Christians (School Specified)
13 Pillow covered with Mackintosh
14 2 Students’ bedsheets with 2 pillowcases – Plain white
15 1 Blanket & Sleeping cloth

16 A Pair of Khaki Trousers
17 A Pair of White Trousers
18 White dress for ladies
19 2 White Shirts
20 Student’s size mosquito net
21 1 Schoolbag
22 1 Mathematical Set & Scientific Calculator
23 Standard Graph Book
25 1 Cutlass

CATEGORY 2 – Cleaning Materials

Group 1 List of School items ( A third of students)

1 A pair of Hand Gloves (Hard)
2 Liquid Soap (5 litres)
3 1Kg Washing Powdered Soap

GROUP 2 List of School items (A third of students)

1 1 Bleach (small size)
2 1 Dust Pan
3 1 Long Handle Broom
4 1 Scrubbing brush

GROUP 3 List of School items (A third of students)

1 1 Standing Mop and Mop Bucket
2 1 Duster
3 1 Short Local Broom

NB: All personal items should be embossed or embroidered with the student’s name

Personal items

1 1 Mathematical Set & Scientific Calculator
3 Decent sandals (school’s specification) – No embellishment
4 Decent Sneakers (black or white)
6 1 Schoolbag



Proposed National Prospectus completed

Download if you don’t have Click here



Peter N. Djangmah is a multifaceted individual with a passion for education, entrepreneurship, and blogging. With a firm belief in the power of digital education and science, I am affectionately known as the Private Minister of Information. Connect with me
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