All Government of Ghana (GoG) employees are required to submit their National Identification Authority (NIA) card numbers to their Human Resources (HR) offices for integration with the Integrated Personnel and Payroll Database (IPPD) by March 20, 2024. Employees without NIA cards should acquire one, and those with existing cards must submit their NIA details to HR by March 4, 2024.
Subvented organizations must also add NIA details to their salary systems.
The Controller and Accountant General will communicate verification/re-verification dates. Compliance with these directives is expected.
The Official Release
MANDATORY REQUIREMENT FOR GOG EMPLOYEES ON GOG MECHANIZED PAYROLL TO SUBMIT NIA NUMBER TO HRS FOR CAPTURING ONTO- IPPD PAYROLL SYSTEM
To: All Heads of Covered Entities (MDAS/MMDAs)
Following the successful linking of the National Identification Authority (NIA) database to the Government of Ghana (GoG) National Payroll database, all Government employees are required to submit their NIA (Ghana Card) numbers to their heads of Human Resources (HR) offices for integration with the Integrated Personnel and Payroll Database (IPPD) payroll system.
The steps required for the linkage are as follows/ the requirements are as detailed below:
1. Acquire/Register for NIA Card if you don’t have one:
All government employees who do not currently possess a valid NIA card are requested
to visit the nearest NIA center and obtain one to enable them to participate in the
verification or re-verification exercises for subsequent payment of salaries.
2. Submit NIA Details to HR of the Institution:
GoG Employees who already have NIA cards before January 2024 and those who just
obtained them from step 1 above are to submit the NIA Card number to their respective
HR Heads before Monday 4th March 2024.
3. Integration of NIA Card Numbers with IPPD Payroll System by HRs 01
Covered Entities by March 20th, 2024:
All Heads of Human Resource Management Information System (HRMIS) and Personnel Processing Sections (PPSS) Offices are requested to capture the NIA numbers of their employees on the IPPD 2 Payroll System by March 20th, 2024 to facilitate re-verification of government workers and payment of monthly salaries.
4. Subvented Organizations:
HRs of subvented organizations are required to capture and add the NIA details of
their employees to the salary systems before submitting requests for monthly
compensation to the Controller and Accountant General for payment. HRs are to ensure
5. Reverification of Government Employees.
The Controller and Accountant General will communicate the dates and centers for
verification/re-verification of all Government employees to covered entities.
Look forward to a Message from your HR.
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The Controller and Accountant General’s Department (CAGD) has announced a stringent measure to delist public sector workers without Ghana Card numbers, freezing their salaries starting March 5, 2024.
He was speaking at a ceremony in Accra to announce the linking of NIA data to the CAGD payroll today.
According to the Controller and Accountant-General Kwasi Kwaning-Bosompen, this will ensure the elimination of ghost names from the government’s payroll.
Controller and Accountant General, Kwasi Kwaning Bosompem
“With the effect of March 24, this year, all employees without Ghana Card face the risk of being not paid on the government payroll,” Mr Kwaning-Bosompen explained.
On the back of this, the CAGD boss urged staff and members to register for their Ghana Cards at any of the NIA offices nationwide.
He also clarified that the new modality “is just there to enhance all these controls and make it possible for us to have a credible database.”
For him, this “linkage between the national payroll and NIA database has not come to replace existing payroll controls and protocols.”
The National Identification Authority (NIA) and the Controller and Accountant General’s Department (CAGD) of Ghana have been in communication regarding a special registration exercise for government employees who have not registered for the Ghana Card. Following a meeting on October 11, 2023, where timelines were discussed, CAGD wrote to NIA seeking consent and agreement on the proposed registration timelines.
However, NIA responded, stating that they had communicated in advance about their inability to conduct a special registration exercise. Instead, they opened offices nationwide for general registration on September 4, including for targeted public sector employees on the government payroll.
In light of this, CAGD advises its staff and members to register at the 292 NIA offices nationwide for their Ghana Cards, emphasizing priority for government employees. Furthermore, it is announced that starting February 2024, government employees on the centralized payroll without NIA numbers will not receive salaries. Those yet to register are urged to take advantage of the December-January period for registration.
The communication is dated December 14, 2023,
Currently, all New Entrants must have the NIA Number and instead of a biometric data capture after recruitment, it is captured from their Ghana Card details.
The Letter Reads;
RE-RE: REQUEST FOR CONSENT AND AGREEMENT ON TIMELINES SET TO REGISTER GOVERNMENT OF GHANA EMPLOYEES ON THE PAYROLL WHO HAVE NOT YET REGISTERED FOR THE GHANA CARD
We refer to letter No: NIA-R/CAG/V1/424 dated 31st October 2023 from the National Identification Authority (NIA) on the above subject.
After our meeting held in the CAGD Block D conference room on 11th October 2023 where we discussed timelines for a special registration exercise for GoG workers without Ghana Card (NIA) numbers, it was agreed that CAGD communicate with NIA proposing these agreed timelines between CAGD on one hand, and the Institutions and Unions on the other hand, for special registration for GoG workers without NIA numbers and seeking their agreement on the timelines set for the registration exercise.
CAGD immediately acted on this agreement and therefore wrote to NIA on 11th October, 2023 requesting for consent and agreement on the proposed timelines for the registration exercise and their readiness to conduct the registration exercise within the proposed period.
National Identification Authority responded to our request stating that they had earlier communicated to CAGD and the general public in advance, via a press release and series of media interviews and postings indicating their inability to have the special registration exercise. They however stated that they had since the 4th of September opened offices nationwide for the registration of qualified Ghanaians aged 15 years and above, including the targeted public sector employees on the GoG payroll.
Office to Register
Based on the above, we, therefore, request that you advise your staff and members to take advantage of the ongoing general registration at all 292 NIA offices to register for their NIA cards (Ghana cards) since priority attention will be given to GoG employees at these centers.
No Salary from Feb. 2024
We would also like to bring to your attention that with effect from February 2024, payment of salaries will not be made to government employees on the centralized GoG payroll who do not have NIA numbers. All those yet to register are therefore advised to take advantage of the December – January period to get registered for
their NIA numbers.
ReadCAGD; No Salary for Public Sector Workers Without NIA numbers Effective February 2024