Revise GES Promotion Guide; All Examination Rules and Regulations/Penalties
Index numbers, Regional centres and dates for 2023 Teacher Promotion Aptitude Test
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The following guidelines will govern the conduct of all examinations in the Ghana Education Service -GES examination.
It is the duty of all concerned (Candidates, Invigilators, Supervisors and Assistant Supervisors.
Monitors) to acquaint themselves with these Rules and Regulations.
1.0 Qualifying to write the GES Promotion Examination
A candidate shall quality to write the GES Examination if:
1.1 He / She is due for promotion and has applied. GES Application for Promotion for Teaching and Non Teaching Staff
1.2 He / She has been assigned a center and a registration number.
2.0 Examination rooms and sitting arrangements
2.1 The examination will take place at approved venues which would be sent to
the candidate.
Index numbers, Regional centres and dates for 2023 Teacher Promotion Aptitude Test
3.0 Sitting arrangement would be by the examination manager
3.1 Identity Cards, last promotion letter and any other necessary document of the
applicants will be inspected before examinations by Ghana Education Service.
4.0 Entering and Leaving the Examination Rooms
4.1 A candidate should make himself/herself available at the examination venue at least 30
minutes before commencement of the examination.
4.2 Candidates who arrive after the examination has started will not be allowed extra time to
complete the paper.
4.3 A candidate shall not bring to the examination room any books, papers written information
or any other unauthorized material. A candidate who is suspected of hiding unauthorized
material on him/her may be asked by the invigilator to submit. himself/herself to a body
search. Refusal to comply would constitute an examination offence.
4.4 Candidates may leave the examination room temporarily, but only with the permission of
the invigilator. In such case, the invigilator will be required to certify that the candidates do
not carry on them any unauthorized material. An attendant designated by the
supervision/invigilator will accompany a candidate who allowed to leave the examination
room temporarily.
4.5 Candidates should spend a minimum of 30 minutes in the examination room before
submitting examination scripts.
4.6 A candidate who completes an examination ahead of time and intends to leave the
examination room shall draw the attention of the supervisors/invigilator who shall collect
the candidate’s answer booklets before he/she is permitted to leave.
4.7 Candidates who fall in the examination room should inform the supervisors/invigilator for
the appropriate action to be taken.
5.0 Procedures during the Examination
5.1 Candidates must ensure that they sign the examination attendance sheet. On receipt of
the answer booklets, candidates should carefully read the instructions on the front cover
of the answer booklets and enter their index numbers and other details as required.
5.2 No part of the answer booklet may be torn off and all used answer booklets must be left
on the table.
5.3 It shall be the candidate’s responsibility to provide for themselves such materials as pens
for the examination. Borrowing of these materials will not be allowed Candidates are to
ensure that they are given the right question paper and other material(s) needed for the
examination.
5.4 Under no circumstances should a candidate write his/her name on any part of the answer
booklet provided. Candidates are required to use only their Index Numbers throughout the
examination period. Unless otherwise instructed, candidates are to sit according to
their Index Numbers for all written papers.
5.5 There should be no verbal or any other form of communication between candidates during
the period of the examination.
5.6 Candidates would be told by the invigilator(s) when to start answering the questions.
Candidates would be allowed a reading time to check that the question paper is the correct
one, all questions are readable and there are no missing pages.
5.7 As soon as the ‘stop work’ order is announced, candidates are to stop writing. Candidates
should remain seated for their answer booklets to be collected by the supervisor/invigilator
before they leave the examination room. Candidates have personal responsibility for
ensuring that their answer booklets are collected by the supervisor/invigilator.
6.0 Absence from Examination
6.1 Any candidates who fails to attend the examination should be reported to GES.
EXAMINATION OFFENCES
All cases of examination offences should be investigated by the principal and detailed reports
submitted to the Director, Institute of Education immediately after the examinations, for further
action.
OFFENCE PENALTY
1 Leakage of Examination questions. This involves any knowledge
or possession of examination questions before the examination.
PENALTY; To be determined by GES
2 Possession of unauthorized materials related to the examinations and are likely to be used during the examinations c.g. blank piece(s) of papers, notes, textbooks prepared materials,
programmable calculators, mobile phones, iPod and mp3.
PENALTY; To be determined by GES
3 Copying from prepared notes or from a colleague’s script during examinations: stealing, converting or misappropriating the scripts of other candidates, substituting worked scripts during or after the examination.
PENALTY; To be determined by GES
4 Persistently looking over other candidates(s) shoulders (stretching neck or “giraffing’) in order to cheat.
PENALTY; To be determined by GES
5 Impersonating impersonated another candidate or allowing one’s self to be impersonated
PENALTY; To be determined by GES
6 Assisting or attempting to assist, obtaining or attempting to obtain assistance from a candidate or non-candidate.
PENALTY; To be determined by GES
7 Consulting or trying to consult during examination any books, notes or other unauthorized materials. Persistently disturbing other candidate(s) or distracting their attention.
PENALTY; To be determined by GES
8 Persistently disturbing other candidate(s) or distracting their
attention
PENALTY; To be determined by GES
9 a) Verbal assault/threat on supervisors/ invigilators/examiners inside or outside examination hall.
b) physical assault/threat on supervisors/ invigilators/examiners inside or outside examination hall.
10 Bringing into the examination hall or using anything including chemical substance with intent to cause temporary or permanent injury to any authorized person(s) and other candidates in the
examination hall.
PENALTY; To be determined by GES
11 Destroying materials suspected to be help establish cases of examination malpractices e.g. blank piece(s) of paper, notes, textbooks, prepared materials, programmable calculators, mobile
phones, pods and mp3.
12 Destroying any examination material inside or outside examination hall, e.g. tearing of leaflets from answer booklets and tearing question papers.
13 Writing after the examination has ended after persistent reminder to stop. PENALTY; To be determined by GES
OTHER REGULATIONS
1. Colleges should:
i. Construct temporary urinals close to the examination centers.
ii. Provide first aid boxes and drinking water close to the examination centers.
RULES AND REGULATIONS (FOR EXAMINERS, SUPERVISORS AND INVIGILATORS)
GOVERNING EXAMINATIONS IN THE COLLEGES OF EDUCATION
1. Invigilator(s)/Supervisor(s)/ Examiner(s) who before, during or after an examination
i. give(s) an examination paper to another person
ii. disclose(s) the content of an examination paper to another person
iii. make(s) a change in the original script of the candidate
iv. fraudulently replace(s) the original script of the candidate
v. fraudulently alter(s) the examination number, photograph or other identification of a
candidate.
vi. act(s) in a manner with intent to falsify the record of GES
2. Supervisor(s)/ invigilator(s), who intentionally act(s) in a manner that encourage(s) students to
cheat e.g. looking away, attending to mobile phones in or outside the examination room,
frequently leaving the examination room, reading newspaper or any other document while
invigilating or supervising and jesting with candidates in the examination hall.
3. An examiner(s) whom after an examination fraudulently alter(s) the results of a candidate.
PENALTIES FOR OFFENCES COMMITTED BY EXAMINERS, SUPERVISORS AND
INVIGILATORS
OFFENCE PENALTY
1 Invigilator(s)/ Supervisor(s)/ Examiner(s)/ Monitor(s) who before, during or after an examination
i. give(s) an examination paper to another person
ii. disclose(s) the content of an examination paper to another person
iii. make(s) a change in the original script of a candidate
14 Frequently seeking permission to attend nature’s call during the examination with intent to cheat and cheating.
PENALTY; To be determined by GES
15 Failure to write index number on question paper after persistent
reminder.
2 Supervisor(s)/ invigilator(s), who intentionally act(s) in a manner that encourage(s) students to cheat eg. looking away, attending to mobile phones in or outside the examination room, frequently leaving the examination room, reading newspaper or any other document while invigilating or supervising and jesting with candidates in the examination
hall.
3 An examiner(s) whom after an examination fraudulently alter(s) the results of a candidate.
PENALTY; To be determined by GES
Credit; MOE/GES
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Index numbers, Regional centres and dates for 2023 Teacher Promotion Aptitude Test
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